Forms and Guidelines

For Reimbursements

To ensure your request is processed in a timely manner, please note the following important information.

  • Ensure that all expense and travel claim forms have been signed by the grantholder.
  • Ensure that all required supporting documentation has been provided.
  • Ensure that all expense or travel claims are made out to only one payee.
  • To receive direct deposit include your UBC employee ID number.
  • Submit reimbursements in a timely manner.
  • Original signed forms must be submitted to the “Reimbursements” mail slot.

NOTE: All claims will be reviewed for compliance with relevant policies. Links to policies and guidelines, including Entertainment expenses, can be found through UBC Arts Finance.


Below is a list of reimbursement forms and accompanying guidelines for department-related expenses. If you’re experiencing issues with the PDF forms, please see this How-To guide for assistance.

Click here for the department’s reimbursement forms

NOTE: Where there is a discrepancy, follow the UBC Finance and the UBC Board of Governors policies, procedures, and guidelines.

If you have questions, please contact the UBC Psychology Finance Team:
Phone: 604-822-2910 | Email: finance[at]